NTISthis.com

Evidence Guide: FNSACM303 - Process payment documentation

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FNSACM303 - Process payment documentation

What evidence can you provide to prove your understanding of each of the following citeria?

Enter data to system

  1. Enter data into systems without error and within time requirements in accordance with organisational policy and procedures
  2. Allocate data to correct systems and accounts, and update related systems
  3. Maintain system controls to ensure integrity and security of customer and payee database
Enter data into systems without error and within time requirements in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate data to correct systems and accounts, and update related systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain system controls to ensure integrity and security of customer and payee database

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create payment facility

  1. Process payment facility accurately in accordance with organisational policy and procedures
  2. Maintain documentation in secure manner to protect privacy and interests of all parties
Process payment facility accurately in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain documentation in secure manner to protect privacy and interests of all parties

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Verify payments against documentation

  1. Confirm payment authorisation, with information on payment facility matching approved documentation
  2. Identify discrepancies and follow up promptly
Confirm payment authorisation, with information on payment facility matching approved documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify discrepancies and follow up promptly

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Effect payments

  1. Make payments within agreed credit arrangements in accordance with organisational policy and procedures, and industry and legislative requirements
  2. Ensure payment instruments are signed in accordance with relevant authority levels, and related systems updated promptly to ensure that integrity of accounting systems is maintained
  3. Cancel or note primary documentation associated with payment to ensure multiple payments are not made
Make payments within agreed credit arrangements in accordance with organisational policy and procedures, and industry and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure payment instruments are signed in accordance with relevant authority levels, and related systems updated promptly to ensure that integrity of accounting systems is maintained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cancel or note primary documentation associated with payment to ensure multiple payments are not made

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

File documentation

  1. File documentation promptly in accordance with organisational policy and procedures
  2. File documentation in location that is accessible and easily traceable
File documentation promptly in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

File documentation in location that is accessible and easily traceable

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Enter data to system

1.1 Enter data into systems without error and within time requirements in accordance with organisational policy and procedures

1.2 Allocate data to correct systems and accounts, and update related systems

1.3 Maintain system controls to ensure integrity and security of customer and payee database

2. Create payment facility

2.1 Process payment facility accurately in accordance with organisational policy and procedures

2.2 Maintain documentation in secure manner to protect privacy and interests of all parties

3. Verify payments against documentation

3.1 Confirm payment authorisation, with information on payment facility matching approved documentation

3.2 Identify discrepancies and follow up promptly

4. Effect payments

4.1 Make payments within agreed credit arrangements in accordance with organisational policy and procedures, and industry and legislative requirements

4.2 Ensure payment instruments are signed in accordance with relevant authority levels, and related systems updated promptly to ensure that integrity of accounting systems is maintained

4.3 Cancel or note primary documentation associated with payment to ensure multiple payments are not made

5. File documentation

5.1 File documentation promptly in accordance with organisational policy and procedures

5.2 File documentation in location that is accessible and easily traceable

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Enter data to system

1.1 Enter data into systems without error and within time requirements in accordance with organisational policy and procedures

1.2 Allocate data to correct systems and accounts, and update related systems

1.3 Maintain system controls to ensure integrity and security of customer and payee database

2. Create payment facility

2.1 Process payment facility accurately in accordance with organisational policy and procedures

2.2 Maintain documentation in secure manner to protect privacy and interests of all parties

3. Verify payments against documentation

3.1 Confirm payment authorisation, with information on payment facility matching approved documentation

3.2 Identify discrepancies and follow up promptly

4. Effect payments

4.1 Make payments within agreed credit arrangements in accordance with organisational policy and procedures, and industry and legislative requirements

4.2 Ensure payment instruments are signed in accordance with relevant authority levels, and related systems updated promptly to ensure that integrity of accounting systems is maintained

4.3 Cancel or note primary documentation associated with payment to ensure multiple payments are not made

5. File documentation

5.1 File documentation promptly in accordance with organisational policy and procedures

5.2 File documentation in location that is accessible and easily traceable

Evidence of the ability to:

accurately enter data in organisational systems

create payment facilities and verify payments against documentation

make payments following organisational procedures and legislative requirements

file documents accurately and promptly in the correct location.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify the key requirements of legislation and industry codes of practice relevant to payment systems

describe organisational policy and procedures relating to processing payment documentation

describe organisational system controls used in processing payments.